Recognized Student Groups
Recognized Student Groups that are responsible for the supervision of Minor participants must comply with the Youth Protection Policy and Youth Protection Procedures Manual.
Basic Operational Youth Program Requirements
Every program, activity, or event involving minors who are not under the supervision of their parent, or a teacher/school staff member must follow these requirements:
| Requirement | Responsible Person | Time |
|---|---|---|
| Follow mandatory reporting requirements | All students, faculty, staff | Ongoing |
| Do not be 1:1 with youth | All students, faculty, staff | Ongoing |
| Retain documents* | Student Club Faculty/Staff Advisor | Ongoing |
| Register with Office of Institutional Equity | Student Club Faculty/Staff Advisor | 30 days before program, event, or activity |
| Prompt the screening of all staff and volunteers | Student Club Faculty/Staff Advisor | 30 days before program, event, or activity |
| Complete Online Youth Protection Training | All students, faculty, staff | 30 days before program, event, or activity |
| Sign the Coduct Requirements when Interacting with Minors | All students, faculty, staff | 30 days before program, event, or activity |
| Collect waivers for parent/guardians | Students | Ideally before the program for planning purposes |
*Faculty/Staff Advisors are required to retain documents (waivers, consent forms) as students should not be held responsible for this.
**Students are only required to have screening completed if they are responsible for the supervision of minor(s). Keep in mind background checks can take several weeks to process.
Advanced Operational Youth Program Requirements
If a program, event, or activity has the following characteristics, they must comply with the Advanced Operational Requirements: (1) a moderate level of physical activity, (2) food is provided to youth participants, (3) use of equipment by youth participants, (4) activities in labs, (5) overnight stays, or (6) other characteristics determined by the Office of Institutional Equity to warrant the additional operational requirements.
| Requirement | Responsible Person | Time |
|---|---|---|
| Follow Supervision Ratios | All students, faculty, staff | Ongoing |
| Youth Program Personnel Identification | All students, faculty, staff | Ongoing |
| Implement Check-in/Check-out Procedures | Student Club President, other leadership | Ongoing |
| Pre-Program Planning Meeting | Student Club President, other leadership | 30 days before program, event, or activity |
| Create and Maintain an Emergency Preparedness Plan | Student Club President, other leadership with guidance from OIE | 30 days before program, event, or activity |
| Collect Health/Medical Consent to Treat Forms | Students | Ideally before the program for planning purposes |
| Require Youth Participants to Sign Conduct Expectations | Student Club President, other leadership | First day of program, event, or activity |
Other Important Requirements
- Students are never permitted to transport minors in their personal or University vehicles at any time. Minors are not permitted to use electronic vehicles (e-scooters, golf carts, etc.) while participating in a program, event, or activity.
- Students are never permitted to store or administer any medications to minors. This includes over the counter medications, such as Tylenol. Students are allowed to provide basic first aid but must contact the parent/guardian to communicate to them any care provided.